Lease negotiations and renewals
Lease Negotation
- Communicate with assignee and landlord, confirm assignee’s request and requirements.
- Letter of intent preparation, signed by both expat and landlord, stating all assignee’s requests.
- Negotiation of rental costs and other fees (add any repairs yet to be done in lease agreement, diplomatic clause, etc) according to corporate HR’s standard lease agreement.
- Physical visit to local real estate bureau to identify ownership of property that corporate HR is about to lease, provide corporate HR with bureau notice.
- Review lease and complete lease summary, submit “Comparable Rental Evidence Form” to validate proposed rental.
- Send copy of final lease to corporate HR together with all related files, such as landlord ID card copy, property ownership certificate, etc.
- Arrange for initial payment of rental and deposit (corporate guarantee letter).
Renewals
- Prompt corporate HR of upcoming renewals when renewal notice for any tenancy needs to be served.
- Implement such notices on corporate HR’s behalf upon corporate HR’s approval of renewal.
- Renewal letter: Liaise with assignees and landlords on renewal terms.
- Tenancy agreement: Lease negotiations, finalization, negotiation of lease terms and conditions to corporate HR’s best advantage, liaison with corporate HR regarding execution of documents.
- Inspection of property in appropriate cases where additional work is required, and ensuring all work completed satisfactorily.
- Arrange maintenance contracts to be signed in appropriate cases.
- Obtain lowest renewal rentals and reduce occupancy cost. In cases where rent is reduced, pursuit of excess security deposit refund.
- Maxviewwill always attempt to negotiate “corporate guarantee letter” or “deposit offset last two months’ rental clause” to be accepted by landlord..
- If assignee has been given approval to move to alternative premises, Maxviewwill arrange for home search (which will initiate the home search program).
